This website is for the Meadowood Homeowners' Association Inc. located in Phenix City Alabama.
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October 20, 2017
Cars parked on the street - A reminder. Per the covenants, cars are only to be parked on the street for no more that 8 hours. We do understand you may have to park overnight. But please be courteous of your neighbors. Please park on the proper side of the street. Please park in front of your own residence. The end of the cul-de-sacs are not to be used as your personal parking lot. Per city code, 4 or more inoperable vehicles on a residence can be considered a car lot, 6 or more OPERABLE vehicles on a residence can be considered a car lot. The car lot rules of the city are strict and the fines are steep. These are not even HOA rules, they are City of Phenix City rules. It is problems you do no want. We have already gone through the process of finding out how to tow vehicles through coordination with Phenix City Police Dept, the association lawyer and the towing company. We have almost have had to do it 3 times now in the last month. Thankfully, violations sent out were complied with. It is fairly easy to tow a vehicle and it is in the covenants. We hope we don’t have to do it. Please go by the parking rules.
Reminder about the bus stop parking. Please do not park in the entrance next to the island.
September 28, 2017 We have emailed the newsletters to those registered with the site as well as the details for the upcoming neighborhood meeting. Hard copies of the newsletter will be passed around the neighborhood starting next week after we have been able to print them out.
September 21, 2017 Anonymous letters in the HOA Mailbox: Please remember that as a resident of Meadowood you have every right to voice your comments, concerns and complaints. Even if you are not current on HOA dues. The Board WILL keep it discreet and handle it in a timely and professional manner. But we can't effectively try to satisfy your issue with an anonymous note. We don't know who to give an answer to. We don't even know if we can take it seriously because some complaints are so broad there is no way to investigate further. But here is an attempt in this update.
We have gotten notes asking where the dues are being spent. That's easy. Most of the neighborhood pays $50 annually per household. The light and water bills alone total over $50/month. The contractor we have hired to cut the grass at the entrance is nearly $150/month. They do a great job for us keeping it looking nice at the entrance. If you have concerns about the retention ponds refer to the update below. Refer to the 2017 budget on the website. The budget spreadsheet can be seen by anyone who is registered on the site (Not having a budget to look at IS NOT an excuse to not pay dues). The board is not responsible to provide you with a hard copy of the covenants. Your realtor was (Not having a hard copy of the covenants IS NOT an excuse to not pay your dues). There is a covenant PDF file on the website and under the files of the Facebook page. If you are wondering if funds are low, refer to the updates below on HOA dues and liens. Some residents have not paid dues for several years. The cost of everything is going up. We are doing our best to remedy this. This all seems silly, but these are actual things Meadowood residents have said.
September 20, 2017 Liens Update: Last year the Board put Liens on Homeowners that were delinquent on 2016 and 2017 dues. And the final date to relinquish the lien was September 1, 2017. If you have not paid your dues, you have a lien. You need to contact us immediately on the matter by email. [email protected]
The liens that have not been paid are going to collect more fees if not resolved soon. 71 liens were issued, and to this date 31 have been resolved. We have tried several professional avenues to contact the residents with liens, including email and mail. I have seen some of the residents with liens post on the Facebook page within the last weeks and months. We by no means wish to handle this unprofessionally and comment on your Facebook posts, 'Hey contact the HOA.' We don't want to Facebook message you either. By now we have given enough updates on the website and Facebook page for everyone to know now that dues need to be paid. The board even sent out newsletters in January of 2017. If there is any question that you have any delinquent dues or fines please contact us. There are still 63 unpaid dues invoices combined from 2016 and 2017 totaling over $6800 with fees and court costs. This does not include liens generated from fines.
Several residents have voiced concerns saying it's not fair that everyone DOESN'T have to pay their dues. No, not everyone WILL pay their dues. Paying dues is not an option. Starting last November of 2016, the board had no other choice than to issue liens to start holding people responsible to pay. More updates on liens to come.
September 14, 2017 2018 HOA Dues Update: The board will soon be getting invoices ready to send out for the 2018 HOA dues. I will try to update monthly on this matter. We want to start the process next month and want to be done with them by November. We would like to send out as many digital invoices as possible. We will let you know when you can start requesting them and will get emails right out to you starting in January. Even if you get a digital invoice, you DO NOT have to pay electronically. Paying online is one of the easiest and most secure ways, but you can still send it in or drop it in the HOA mailbox to save a stamp. Jan 1, 2018 to Feb 28, 2018 are when the 'dues are due.' Any received after 1 Mar 2018 will be considered late. Please pay your dues on time. Over 70 liens went out last year for unpaid dues. A Lien update will be coming soon.
September 13, 2017 We hope everyone made it through the storm with minimal to no damage. We were fortunate to have power. Just a reminder if you have a street light that needs service, please be proactive about the situation and call Alabama Power at 800-888-2726. They ask for your name and number for information. Its super easy to do, I've called them several times about the street light across from the corner of my house.
Also a reminder that we have several vacant houses in the neighborhood with rough lawns. Don't be shy about picking up the phone and calling the number of the realtor or the realty company on the sign. I have done it several times when I had a vacant lot next to me. I even do it now if I drive by one and have the time. I don't ever tell them I'm with the HOA. I tell them I live next door and its ruining my lawn, and if you are serious about selling this house you will send someone out to cut the grass. Because your not gonna sell it looking like this. Be firm with them, give them the address. They have lawn companies contracted out for this. A call from an upset resident goes farther than 'an HOA member' calling them. Help the entire Subdivision stay beautiful and protect the lawns you have worked so hard on.
September 5, 2017 Violation Letters: Recently we sent out violation letters. Just a reminder a violation is just a warning. If the issue is not corrected by the date on the letter, we issue fines starting at $25. We don't want to issue fines. We want the covenant rules to be followed and to continue to live in a beautiful neighborhood. Once you receive a violation letter, you will not receive another one after a fine letter has been issued. If the problem happens again it goes straight to a a fine letter. No warnings. Please abide by the rules for everyone's sake. Since we are a new Board, we are starting from scratch with violations. If you have gotten violation letters from a previous board, we will not count that and not issue fines. We will only issues fines on violation letters this current board sent out. If you wish to request a hearing it must be done so in writing. Email is acceptable. [email protected]. As always if there are any questions please email us. Facebook Messanger will not be accepted.
September 4, 2017 Retention Pond update: The ponds have been contracted since the 2016 Board was in effect. We have paid the contractor in full for the job on August 18, 2017. Unfortunately we are at the mercy of the contractor and the weather. Last week we had some heavy rains. It takes a considerable amount of time for the center to dry out. Our contractor is discounted considerably compared to the next closest bidder. We are not in a position monetarily to go in another direction. We will continue to keep in contact with the company on updates for the next cut. Thank you for your patience.
August 31, 2017 Hello Meadowood Residents! The new board is eager to get to work to make this neighborhood a wonderful and beautiful place to live. Please keep in mind every one of our board members has full time jobs, families and commitments just like you. That will not take away the fact we will be here to handle any of your questions and concerns. Please have patience with us. We request any issues you may have, that you email us first. [email protected]. It is the best way to tell us exactly what you want or need. Usually we are at work. We can research what you need and get back to you as fast as we can. I would like to ask that you respect the privacy of our board members also. After hours most of our board members focus time on family. Most are happy to break away from a family event to answer an email for you. But there are times it isn't going to be possible. We ask you please do not Facebook Messenger us. It will not be accepted. Please do not come to any of the board members houses. I feel there won't be anything that urgent that it can't be handled by email or wait till the next day.
If you are trying to make a payment of any sort, checks, money orders and digital payment through our WaveApp are the only acceptable way of payment. Cash is not acceptable. Also be advised we cannot take payments through Paypal or the website. (These were old ways you can pay in the past, they have been disabled) We can send you a digital invoice through email for any payments. If you want to mail a payment, our address is:
Meadowood HOA 10 Woodchase Ct. Phenix City, AL 36870
Or you can drop payments in the mailbox at above address. It is an empty lot. Do not be alarmed. We check the mailbox often. Please have it in an envelope with your ADDRESS and EMAIL for a receipt. We have had several checks and money orders with no Meadowood addresses on them. This makes it very hard to track who the payment came from. No payments of any kind will be accepted at a board members house.
Personally, it is of if my opinion that the best way to make a payment is through the Wave App. ($3.50 Fee applies to pay electronically) Email us a request for a digital invoice. We send it as soon as we can. We have it on record right away after payment. Digital payments will be emailed a receipt automatically.
Thank you all for making Meadowood such a wonderful place to live!